1.    NAME.

 

The name of the group will be "The Winnersh Neighbourhood Action Group", which may be abbreviated to "The Winnersh NAG" or "WNAG".  Hereafter the group is referred to as "The Group".

 

2. AIMS AND OBJECTIVES.

 

The Group is a multi-agency problem-solving group consisting of relevant partner agencies, key stakeholders but most importantly members of the local community.  Each partner agency, key stake holders and those members of the community on the NAG will bring different skills and knowledge to the group enabling a more cohesive plan of action which is in the interest of resolving the priorities identified by the community.  They are all brought together to plan and action the main concerns identified by the local community.  By focusing on those concerns this will improve community safety, reassurance and reduce crime and disorder.  To facilitate this the Group will:

 

·       Work with Neighbourhood Policing Team and other agencies.

 

·       Ensure that each member of the Group has complete clarity of what is expected from them either as an individual or as a representative from the relevant agency and that demands are realistic.

 

·       Act to apply pressure to agencies or individuals to take action as required and hold each other accountable.

 

·       Assist in community engagement, through a number of means such as public meetings, surveys and workshops, thereby identifying community priorities.

 

·       Assist in problem solving and decision making regarding police and partnership activity (including budget spends) when tackling identified community priorities and membership of stakeholder groups.

 

·       Assist in environmental visual audits on the ward.

 

·       Review community priorities throughout the year.

 

·       Assist with crime prevention and community safety projects.

 

·       Consider how community concerns may be addressed through the provision of information regarding work of partner agencies and voluntary groups.

 

·       Ensure that the various agencies or individuals instigate their assigned actions promptly.

 

·       Act in a way such that confidential issues are kept within the group membership.

 

·       Ensure that the Group is based on outcome and action.  It is not a talking shop nor a political platform.

 

·       Ensure that minutes from the NAG meetings will be kept and all resulting actions will have an identified action leader.

 

·       Where appropriate take any other action that can assist in improving the neighbourhood.

 

3. MEMBERSHIP.

 

Individual membership is available to anyone living or working in the Parish of Winnersh.

 

Group membership is available to any group that has an interest in the Parish of Winnersh, even if the group is not based within the Parish.

 

Member groups may authorise the attendance of any individual or representative at meetings.

 

If any member group fails to send a representative to meetings for a full year, the Group may review their membership.

 

Anyone who persistently opposes the aims and principles of the NAG will be excluded.

 

4. COMMUNITY COHESION AND PROMOTING EQUALITY

 

The Group is a voluntary, non-statutory body.

 

The Group must be ever mindful that it serves a very diverse set of communities and that it has a commitment to equal opportunities.

 

Group members will ensure that it is inclusive in its approach to tackling community concerns by:

 

·       Promoting equality of opportunity for all community groups to be represented, regardless of race, ethnicity or religious beliefs.

 

·       Promoting equality of opportunity for all individuals to be represented, regardless of age, race or disability.

 

·       Not being a member of another group or organisation whose aims (explicit or otherwise) include the promotion of racial, sexual or religious discrimination).

 

5. ANNUAL GENERAL MEETING.

 

Once in each year, in the month of March, the Group shall convene an Annual General Meeting of the Group, which both individual and group members shall be entitled to attend, for the purpose of, among other things, receiving the annual statements of accounts, electing the Chairperson, Vice Chairperson, Secretary and Treasurer.

 

6. MEETINGS

 

(A)  Member Meetings shall be open to all members of the Group.

 

(B)  The Member Meeting will attend to the running of the Group, will             be responsible for carrying out the proposals and policy agreed

        upon by members, and will also be responsible for the allocation

        and correct spending of the monies of the Group.

 

(C)  The Member Meeting shall have the power to set up working                     groups to explore  various activities and to propose lines of

        action for endorsement by the Member Meeting.

 

(D)  The Member Meeting shall take place at least THREE times per year.

 

7. OFFICERS

 

(A)  The election of the Chairperson, Vice Chairperson, Secretary and

        Treasurer (hereinafter called "the Officers") of the Group shall

         take place at the Annual General Meeting. Officers must be full

         members of the Group.

 

(B)  The Community Meeting shall have the power to elect an acting

        Chairperson, Vice Chairperson, Secretary and Treasurer if such

        posts fall vacant between Annual General Meetings.

 

8. EXTRAORDINARY GENERAL MEETINGS.

 

Extraordinary General Meetings may be called at any reasonable time if the chair is presented with a request in writing signed by at least 7 members, or 50% of the membership, whichever is greater.  The committee will then inform all members of the Group, giving at least 21 days notice and circulating the agenda to all members.  The use of the resources of the Group for an Extraordinary General Meeting shall be subject to clause 10.

 

9. STANDING ORDERS AND RULES FOR THE USE OF RESOURCES OF THE GROUP.

 

The Member Meeting shall have the power to adopt and issue Standing Orders and/or Rules, which shall come into operation immediately, provided always that they shall be subject to review by an Annual General Meeting and shall not be inconsistent with the provision of this Constitution.

 

10. RULES AND PROCEDURE AT MEETINGS.

 

(A)  Quorum:  7 members shall form a quorum at Member Meetings;                10 Members shall form a quorum at an Extraordinary General

       Meeting and at  the Annual General Meeting, but no amendment

       shall be made to the Constitution unless it be carried by a majority

       of two thirds of those members present.

 

(B)  Voting:  Subject to the provision of Clause 14, all questions arising            at any meeting shall be decided by a simple majority of those

       present and entitled to vote thereat. No members shall exercise

       more than one vote, notwithstanding that (s)he may have been

       appointed to represent two or more interests.  Only in the case of

       equality of votes shall the Chairperson have a vote.

 

(C)   Minutes: Minutes shall be kept by the Group for all meetings,                   including any working groups. All minutes, correspondence and

        other records of the Group shall be open to inspection by

        members.

 

11. FINANCE

 

(A)  All monies raised by or on behalf of the Group shall be applied to              further the objects of the Group and for no other purpose.

 

(B)  The Treasurer shall keep proper accounts of the finances of the                Group.

 

(C)  The Accounts shall be subject to an independent examination on                 an annual basis.

 

(D)  The statement of accounts for the last financial year that have                   been subject to an independent examination shall be submitted

        to the AGM. 

 

  

(E)  The Group's bankers shall be determined by the Member Meeting               and all deposits  shall be made with the bank as soon as monies

        are received.  Except for day to day petty cash, no monies of the

        Group shall be kept in hand.  The signature of three officers will

        be deposited with the Group's band and the signature of any two

        of these officers will be needed to issue any monies by cheque.

 

12. TRUST PROPERTY

 

The title of all and any real property which may be acquired by or for the purposes of the Group shall be vested in Trustees who shall be appointed by the AGM or by an Extraordinary General Meeting and who shall enter into a Deed of Trust setting forward the purposes and conditions under which they hold the said property in trust for the Group.  The number of Trustees shall not be less than two nor more than three.

 

13. DISSOLUTION

 

If the Member Meeting by a simple majority decides at any time on the grounds of expense or otherwise it is necessary or advisable to dissolve the Group, it shall call a meeting of all members of the Group who have the power to vote by circulating to all such members, giving not less than 21 days' notice (stating the terms of the motion to be proposed thereat), and by posting in a conspicuous place or places in the area of benefit.

 

14. ALTERATIONS TO THE CONSTITUTION

 

Subject to Clause 9 a motion to alter or amend the Constitution shall be circulated at least 14 days before any Extraordinary or Annual General Meeting.  A motion to this end shall effective only by securing a two-thirds majority vote of those present and voting at such a meeting.

 

15. ACCEPTANCE

 

This constitution was adopted as the Constitution of the Winnersh Neighbourhood Action Group at the Annual General Meeting, convened at Rainbow Community Centre, Winnersh on 12th March 2008.

 

Appendix:

DONATIONS POLICY

 

  1. The Winnersh Neighbourhood Action Group (NAG) is committed to the principle of social responsibility and good citizenship, by helping to create and sustain a safe and pleasant community environment. Under its constitution it seeks to achieve these objectives specifically by working with the police, Wokingham Borough Council, Winnersh Parish Council, local schools, residents, and other stakeholders to:

 

  1. reduce the incidence of anti-social behaviour;
  2. improve road safety; and
  3. keep the community free from litter.

 

  1. To help achieve these objectives, providing the funds are available, the Winnersh NAG will implement and maintain a donations programme. Donations are payments made to third party organisations, which support and encourage NAG’s values and objectives. This policy does not cover payments:

 

  1. that represent costs associated with its own fund raising activities; or
  2. that reimburse costs directly incurred by members of the committee in carrying out activities approved by the committee.

 

  1. All donations must be approved by a majority of the committee, who in coming to their decision will consider the following:

           a.   Is the recipient an active member of the community?

                  b.   Does the recipient support and encourage the work of NAG?

 

                  c.   Does the donation add real value to the community and not

                       just supplant the obligations of public sector funding?

 

   d.  Is the recipient working for the benefit of a wide range of

       stakeholders?

 

  e.  Can the recipient demonstrate how the donation is to be

       spent and the expected outcome?

 

 

 

 

  1. Requests for donations should be in writing and include the following:
    1. An outline of the event and the expected outcome.
    2. The amount being requested, together with the total budget or projected costs of the event.
    3. A list of all event contributors and the amount of each of their contributions.
    4. Information on the organisation receiving the donation.

 

Revised March 2014